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How to Get a Duplicate RC (Registration Certificate): A Step-by-Step Guide

Team AckoNov 12, 2024

Losing or misplacing your vehicle's Registration Certificate (RC) can be a worrisome situation. However, obtaining a duplicate RC is a relatively straightforward process. In this comprehensive guide, we will walk you through the necessary steps to get a duplicate RC for your vehicle, ensuring a hassle-free experience. Follow the instructions below to learn how to get RC book online.

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Contents

What is Registration Certificate (RC)?
What is a Duplicate RC?
Reasons for Obtaining a Duplicate RC
Documents Required for Duplicate RC Application
How to Get Duplicate RC Online?
How to Apply for a Duplicate RC Offline?
Fee Structure for Obtaining a Duplicate RC
Issues in Applying for Duplicate RC
How to Track the Status of a Duplicate Registration Certificate?
What is the Processing Time for a Duplicate RC?
RC Smart Card
Frequently Asked Questions

What is Registration Certificate (RC)?

A vehicle registration certificate or RC refers to the document that states that your vehicle has been registered in the Regional Transport Office (RTO). It serves as proof of ownership and contains important details about the vehicle and its owner. The RC is required for legal use on public roads and must be carried while driving. You can your vehicle RC at a nearby Regional Transport Office.

What is a Duplicate RC?

A duplicate RC refers to a duplicate copy of a vehicle's Registration Certificate (RC). The RC is an essential legal document that serves as proof of a vehicle's registration with the appropriate Regional Transport Office (RTO). It contains crucial information about the vehicle, such as its registration number, chassis number, engine number, owner's details, and other relevant particulars.

A duplicate RC can be obtained when the original RC is lost, stolen, damaged, or needs to be updated due to changes in personal information or ownership. The duplicate RC serves as a replacement for the original document and carries the same legal validity. It is important to obtain a duplicate RC to ensure compliance with legal requirements and to have the necessary documentation for the vehicle.

Reasons for Obtaining a Duplicate RC

There are various situations that may warrant the need for a duplicate RC. The following points provide more information on reasons to get duplicate rc card.

Loss or theft of the original RC
Damage or mutilation of the original RC
Change of address or personal details
Transfer of ownership

Documents Required for Duplicate RC Application

Before proceeding with the duplicate RC application, ensure you have the following documents in order to complete the process smoothly. These documents will also help you for duplicate rc download.

Copy of the FIR (First Information Report) filed with the police
Form 26 (available at the RTO)
Original copy of the vehicle insurance certificate
Valid proof of address (Aadhaar card, passport, voter ID card, etc.)
Valid proof of identity (Aadhaar card, PAN card, Driving Licence, etc.)
Affidavit stating the reason for applying for a duplicate RC
PUC (Pollution Under Control) certificate
Engine and chassis number pencil mark
Copy of the original RC, if available

How to Get Duplicate RC Online?

Here is the step-by-step procedure to apply for a duplicate RC book.

Step 1: Visit the Parivahan Website

Access the official website of the Ministry of Road Transport and Highways, Parivahan. This website provides a range of online services related to vehicle registration and documentation.

Step 2: Select the Duplicate RC Option

On the Parivahan homepage, navigate to the "Online Services" section and click on the "Vehicle Related Services" option. This will direct you to the next page, where you can select your state of residence.

Step 3: Fill in the Required Details

On the duplicate RC application page, provide accurate details about your vehicle, such as the registration number, chassis number, and engine number. Fill in your personal information, including name, address, contact details, and email address. Double-check the information for accuracy before proceeding.

Step 4: Upload Supporting Documents:

Upload the scanned copies of the required supporting documents. Ensure that the scanned copies are clear and legible before uploading them on the website.

Step 5: Pay the Prescribed Fee

Make the payment for the prescribed fee using the available online payment options. The fee amount may vary depending on the state and the type of vehicle. Refer to the fee structure mentioned on the website and choose the appropriate payment method.

Step 6: Submit the Application

After completing the payment, review all the details provided and confirm their accuracy. Submit the application electronically on the Parivahan website. You will receive an application number or acknowledgement receipt for future reference.

Step 7: Track the Application Status

Once the application is submitted, you can track its progress online by using the application number or acknowledgement receipt provided. Visit the Parivahan website and navigate to the "Track Your Application" section. Enter the required details, such as the application number and your mobile number/email address, to check the status of your duplicate RC application. This feature allows you to stay updated on the progress of your application and estimated delivery time.

How to Apply for a Duplicate RC Offline?

Here are the steps to apply for a duplicate RC through offline mode.

Step 1: File a Police Complaint (FIR)

In case of loss or theft, file an FIR with the local police station as soon as possible. Obtain a copy of the FIR, as it is a mandatory document for the duplicate RC application.

Step 2: Gather Required Documents

Collect all the necessary documents mentioned earlier, ensuring they are in order and readily available. It will help streamline the application process.

Step 3: Visit the Regional Transport Office (RTO)

Locate and visit the nearest RTO that issued the original RC for your vehicle. Ensure you go during office hours and carry all the required documents with you.

Step 4: Complete the Application Form

At the RTO, request and fill out the application form for a duplicate RC. Provide accurate and up-to-date information, as any discrepancies may delay the process.

Step 5: Pay the Required Fees

After completing the form, pay the prescribed fee for the duplicate RC. The fee amount may vary depending on the RTO and the type of vehicle. It is advisable to carry the exact amount in cash to avoid any inconvenience.

Step 6: Submission and Verification of Documents

Submit the application form, along with all the supporting documents, to the designated officer at the RTO. Ensure you have all the originals and copies properly arranged for verification. The officer will thoroughly examine the documents and verify the information provided.

Step 7: Collect Your Duplicate RC

Once the documents are verified, you will receive an acknowledgement receipt. The RTO will process your application, and upon approval, you will be issued a duplicate RC. The time taken for processing may vary depending on the RTO's processing time. You can inquire about the expected timeline for receiving your duplicate RC during the submission of your application.

It is important to note that some RTOs may require an inspection of the vehicle before issuing the duplicate RC. If this is the case, the designated officer will inform you about the inspection process and provide further instructions.

Fee Structure for Obtaining a Duplicate RC

The following table will provide more information about duplicate RC book cost.

Type of Vehicle	Duplicate RC Fee (in Rs.)
Invalid Carriage	25
Motorcycle (Two-wheeler)	150
Non-transport Light Motor Vehicle (LMV)	300
LMV (for transportation)	500
Medium passenger motor vehicle	500
Medium goods vehicle	500
Heavy passenger motor vehicle	750
Heavy goods vehicle	750
Imported motorcycle	1,250
Imported motor vehicle	2,500
Other vehicles	1,500

Issues in Applying for Duplicate RC

Some issues that you might face while applying for a duplicate RC are as follows:

In case your application status reads as ‘Application Is Under Scrutiny & Processing at RTO Level’, it means that documents will have to be physically verified
In case incorrect details about the vehicle owner or vehicle is provided, then the application will be rejected
If the applicant does not have traffic challan clearance, then also there might be issues in applying for duplicate RC
In case of lost RC, it is crucial to apply for FIR. If there is any delay in lodging an FIR, then the duplicate RC will also be delayed

How to Track the Status of a Duplicate Registration Certificate?

To track the status of your duplicate RC application, you can access the Parivahan Sewa services portal online. The application status can be conveniently checked under the section labelled "RCDL" (Registration Certificate Driving License). To retrieve the current status, you will be required to input your vehicle's registration number.

What is the Processing Time for a Duplicate RC?

After submitting the application, it typically takes around 15 to 30 days for the duplicate RC to be issued. Once the application is processed, you will have access to download the duplicate RC.

By following these straightforward steps, you can obtain your duplicate RC directly from the RTO without relying on any third-party assistance. However, it is important to always keep a copy of the original RC as it can be used to facilitate the replacement process if needed. Fill out the application form no. 26, providing the registration number and other required information.

RC Smart Card

Unline the RC book which is a hard copy of the vehicle registration certificate, the RC smart card is a card that contains all the details pertaining to the vehicle’s registration. It is more convenient as compared to RC book. While the RC book can get worn out over a long period of time, you won’t face such an issue with a RC smart card.

Listed below are the steps in which you can convert your RC book to RC smart card:

Write an application to your city’s traffic police superintendent stating that you wish to apply for RC smart card
Next, take the vehicle insurance and PUC papers to the RTO
Also, submit the old RC with all the documents
Finally, when the RTO will verify all the documents, they will send the RC smart card to your registered address

Frequently Asked Questions

Here are a few common questions and their answers related to getting a duplicate RC.

How to get RC copy online?

You can get RC online through Parivahan website.

How do I apply for a duplicate RC if my original RC is lost or stolen?

To apply for a duplicate RC in case of loss or theft, you need to file an FIR (First Information Report) with the police. After filing the FIR, gather the required documents and visit the Regional Transport Office (RTO) to complete the application process.

Can I apply for a duplicate RC online?

Yes, you can apply for a duplicate RC online through the official website of the Ministry of Road Transport and Highways, Parivahan. Visit the Parivahan website, select the "Duplicate RC" option, and follow the step-by-step instructions to submit your application online.

How much does it cost to obtain a duplicate RC?

The fee for obtaining a duplicate RC varies depending on the vehicle type. The Motor Vehicle Act provides a fee structure based on different vehicle categories. The application fee can be paid online or at the RTO as per the guidelines.

How long does it take to receive a duplicate RC?

The processing time for a duplicate RC application is generally around 15 to 30 days from the submission date. However, the actual time may vary depending on the specific RTO and its processing capacity. It is advisable to inquire about the expected timeline during the application submission.

Can I track the status of my duplicate RC application online?

Yes, you can track the status of your duplicate RC application online. Visit the Parivahan website, navigate to the "Track Your Application" section, and enter the required details, such as the application number and your mobile number/email address, to check the status of your application.

Can I use a duplicate RC as a valid document for driving and other official purposes?

Yes, a duplicate RC holds the same legal validity as the original RC. You can use the duplicate RC as a valid document for driving and other official purposes related to the registration and ownership of your vehicle.

What should I do if there are errors in my duplicate RC?

If you notice any errors in your duplicate RC, you should contact the issuing RTO immediately. Provide them with the necessary details and documents to rectify the errors and obtain a corrected duplicate RC.

Can I obtain a duplicate RC for a vehicle that is still under a loan or lease?

Yes, you can obtain a duplicate RC for a vehicle that is under a loan or lease. However, you may need to provide additional documents and follow specific procedures as mandated by the financing institution and the RTO to obtain the duplicate RC.

Disclaimer: The above content is for informational purposes only. It is recommended to take the help of an expert before making a decision.