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How to Fill Passport Application Form: Complete Guide

Team AckoDec 9, 2024

Are you getting ready to explore the world and need a passport? Awesome! But first, let's tackle the most important step: filling out your passport application form. Don’t worry — we are here to walk you through the process in the easiest way possible. So grab a cup of coffee and let’s dive in!

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Contents

How to Fill Passport Application Form Offline

You can fill a passport application form offline by following these steps.

Step 1: Obtain the passport application form

You can get the form by visiting the official website of the Ministry of External Affairs of India or by going to your nearest Passport Seva Kendra (PSK) or Regional Passport Office (RPO). You can also get the form from designated post offices, but it's important to ensure that you get the latest version of the form.

Step 2: Read the instructions carefully

Before you start filling out the form, make sure to read the instructions carefully. This will help you avoid making mistakes and ensure that your application is complete.

Step 3: Fill out the personal details

The next step is to fill out your personal details, including your name, address, date of birth, and other relevant information. Make sure to fill out all the fields accurately, as any errors or omissions could delay your application

Step 4: Choose the type of passport you need

The passport application form will ask you to choose the type of passport you need. There are different types of passports available, including regular passports, diplomatic passports, and official passports. Make sure to choose the type of passport that is appropriate for your needs.

Step 5: Provide supporting documents

You will also need to provide supporting documents along with your passport application form. These documents include proof of address, proof of identity, and other relevant documents. Make sure to attach all the required documents with your application form.

Step 6: Pay the application fee

Once you have filled out the application form and attached all the required documents, you will need to pay the application fee. You can pay the fee online or offline, depending on your preference.

Step 7: Submit the application form

After you have filled out the form, attached all the required documents, and paid the application fee, you can submit your application form. You can either submit the form in person at your nearest PSK or Regional Passport Office (RPO), or you can submit the form by post.

*Note: If you have any doubts or questions, don't hesitate to reach out to the PSK or Regional Passport Office (RPO) for assistance.

How to Fill Passport Application Form Online

Here’s a quick guide on how to fill in a passport application form online.

Step 1: Visit the Passport Seva website

The first thing you need to do is visit the Passport Seva website at https://portal2.passportindia.gov.in/. This is the official website for applying for a passport in India, and it's where you'll find the online application form.

Step 2: Register on the Passport Seva website

If you haven't already registered on the Passport Seva website, you'll need to do so before you can start filling out the application form. Click on the "New User? Register Now" button and follow the instructions to create your account.

Step 3: Fill out the application form

Once you've opened the Passport Seva website, you'll need to select the "Apply for Fresh Passport/Re-issue of Passport" option and then choose the type of passport you're applying for. From there, you'll be taken to the application form.

The application form is divided into sections, and you'll need to fill in all the required information in each section. Make sure you double-check all the information you provide to avoid any mistakes.

Step 4: Upload your photo and documents

You'll need to upload a passport-sized photograph of yourself and scanned copies of all the required documents, such as your birth certificate, address proof, and identity proof. Make sure the documents are in the correct format and file size as specified on the website.

Step 5: Pay the passport fee

Once you've filled out the application form and uploaded your documents, you'll need to pay the passport fee. The fee can be paid online using a debit card, credit card, or net banking.

Step 6: Schedule an appointment

After you've paid the passport fee, you'll need to set up an appointment at a nearby PSK or Regional Passport Office to submit your application and documents. Choose a convenient date and time, and make sure to print out the appointment confirmation.

Documents Required for Fresh Passport

When applying for a new passport you'll need to gather certain documents to complete the application process. Below is a list of the essential documents you'll need to fill out the passport application form successfully:

Proof of Date of Birth: Birth certificate or school leaving certificate.
Proof of Address: Voter ID card, Aadhaar card, or utility bill.
Two Passport-sized Photographs: 2 x 2 inches (51 x 51 mm) in size with a white background.

Requirements for Passport Photographs

When it comes to your passport photograph, make sure you follow these simple rules:

The photo must be colour, not black-and-white.
It should be against a white or light-coloured background.
Your face should be visible, with no shadows or reflections.
The photo should be 2 x 2 inches (51 x 51 mm) in size.
Avoid wearing glasses, hats, or anything that covers your face.

Your photo should be less than six months old and a true representation of your current appearance.

Things to Keep in Mind When Filling out a Passport Application Form

Here are some things to keep in mind during passport form fill up.

Double-check all your personal details before filling them in. Although it might seem obvious, it's always better to be safe than sorry. Make sure you have the correct spelling of your name, date of birth, and other important information.
Use black or blue ink to fill out the form. This is because some passport offices may not accept applications that are filled out in other colours.
Make sure your signature matches the one on your other official documents. Your signature is an important part of your identity, so it's essential that it matches the one on your other documents like your PAN card, Aadhaar card, or driver's licence.
Provide all the necessary supporting documents. Depending on your situation, you may need to provide additional documents like your birth certificate, proof of residence, and so on. Make sure you have all the required documents for Passport ready before you start filling out the form.
Check the passport fees and payment options. The fees for a passport can vary depending on the type of passport you are applying for and the processing time you choose. Additionally, some passport offices may only accept specific modes of payment, like a demand draft or online payment, so be sure to check before you go.
Be truthful about your criminal history. If you have a criminal record, you must declare it in your passport application. Failing to do so could lead to your application being rejected or even legal repercussions down the line.
Take note of any additional requirements. Depending on your circumstances, you may need to provide additional information or documents. For example, if you are applying for a child's passport, you may need to provide a consent letter from both parents. Be sure to check the requirements carefully before submitting your application.

Conclusion

Now that you know how to fill out a passport application form, you’re all set to apply! Just remember to double-check your details and ensure all documents are attached. Soon enough, you’ll be holding your new passport.

Frequently Asked Questions

Here are answers to some common questions people have when filling out their passport application form:

1. What to fill in passport details?

In the passport application form, you'll need to fill out personal details such as your full name, date of birth, address, and citizenship status. You’ll also need to mention whether you’ve had a previous passport.

2. How many documents are enough for a passport?

Typically, you need at least three documents: proof of identity (Aadhaar card, voter ID), proof of address (electricity bill, rent agreement), and your passport photograph. You may need additional documents if applying for a reissued passport.

3. What color pen is used for passport application?

Use a blue or black ballpoint pen when filling out your offline passport application form. Avoid using red ink, pencil, or ink pens.

4. Which is the first name in a passport?

The first name is the name you were given at birth, before your middle and last names. For example, in "Ravi Kumar Sharma," "Ravi" is the first name.

5. What is the middle name in a passport?

Your middle name is the name between your first and last name, if you have one. It’s optional, but if you use it, make sure it’s entered correctly.

6. Do you put full name on passport?

Yes, you must fill out your full name (first name, middle name, last name) as it appears on your birth certificate or other official documents.

7. What if there is only one name in passport?

If you have only one name, such as in some cultures, it will be treated as your first name and last name. You can clarify this when you apply.

8. What to fill in given name and family name?

Your given name refers to your first and middle names (if any), and your family name is your last name or surname.

10. Is father’s name required for passport?

Yes, you’ll need to provide your father’s name or the legal guardian’s name in the passport application form.

11. What signature should I use on my passport?

Your signature on the passport application must match the one you use on other official documents like your PAN card, Voter ID, Aadhaar, etc.

12. Where can I find a passport application form in India?

You can download the passport application form from the official website of the PSK. Alternatively, you can also get a hard copy of the form from any PSK or Passport Office in India.

13. Can I fill the passport application form online?

Yes, you can fill the passport application form online through the official website of the PSK.

14. Do I need to fill the passport application form in capital letters?

No, you can fill the form in either capital letters or small letters. However, make sure that your handwriting is legible and clear.

15. How do I pay the passport application fee in India?

You can pay the passport application fee online through debit card, credit card, net banking, or through challan at designated banks.

16. How long does it take to get a passport in India?

The processing time for a passport application in India varies depending on the type of application and the location of the PSK. However, it typically takes around 2-3 weeks for a normal passport application and 1-3 days for a tatkal passport application.

17. Do I need to submit any additional documents if I am applying for a Tatkal passport?

Yes, you will need to submit additional documents, including proof of travel and an affidavit explaining the reason for applying for a tatkal passport.

18. Can I track the status of my passport application online?

Yes, you can track the status of your passport application online through the official website of the PSK.

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Disclaimer: The content on this page is generic and shared only for informational and explanatory purposes. It is based on several secondary sources on the internet and is subject to changes. Please consult an expert before making any related decisions.